Effective January 1, 2005, UCI supervisors and academic appointees are required to take a two-hour sexual harassment prevention education course every two years. Following are answers to frequently asked questions relating to this requirement:
1) Who is required to take this course?
- All supervisors
- All academic appointees (including senate and non-senate faculty, lecturers, librarians, emeriti on recall, academic specialists; excluding postdoctoral scholars and academic student appointees) whether full-time or part-time, regardless of actual supervisory responsibilities. See title codes listed in Faculty Titles.
- Individuals who supervise student employees
- All employees with MSP or SMG titles or contracts, regardless of actual supervisory responsibilities
- All employees with a HEERA-designated Title Code (approximately 2300 titles); an Employee Relations code of A, B, C, or D; an Employee Representation Code of S; or a Special Training code of S.
2) What are the deadlines for satisfying this requirement?
The initial compliance period ended December 31, 2005. All of those who satisfied their requirement during the initial compliance period are required to take a two-hour course again two years from the date they last completed it.
The on-line AB1825-compliant Sexual Harassment Prevention Training Program will be on hiatus, and therefore unavailable, from July 1, 2008 until Fall 2008 when the next version of the program will roll out. All academics and staff supervisors whose due dates fall on or after April 1, 2008 through December 31, 2008 – in addition to new or newly promoted employees – will be required to complete the new AB1825-compliant training (being launched in fall) by December 31, 2008.
3) How can I satisfy this requirement?
- Take the online sexual harassment prevention program developed by the UC Office of the President (UCOP) which is currently being updated and will not be available until Fall 2008. This requires an individualized link to the online course, which is typically sent to the employee in an email from UCOP. The online course is designed to take at least two hours and provides supervisors the flexibility to take the course from any computer at their convenience and to enter and exit the program as many times as is necessary. Employees who do not have a UCI email address may not receive this email notification from UCOP.
NOTE: UCI has an online program through New Media Learning for NON-supervisory employees and students. Though all employees are welcome to view the New Media Learning program, it does NOT currently satisfy the supervisory education requirement.
- Supervisors and academic appointees may also satisfy the requirement by attending an instructor-led course. The Office of Equal Opportunity and Diversity (OEOD) schedules these courses through TED (Training and Employee Development - accessible to all faculty and staff employees). Employees should search for the course Sexual Harassment Prevention and follow the directions for enrollment. Directions to enroll can also be found at www.sho.uci.edu/enroll_ted.html.
- Large departments (more than 40 attendees) may arrange for workshops designed specifically for their department by contacting the Office of Equal Opportunity and Diversity directly (949-824-5594; eod@uci.edu).
If you attended a course elsewhere that you believe meets the requirements, you may request a Sexual Harassment Prevention Certification form from our office at eod@uci.edu and send the completed document to OEOD (Zotmail 1130; FAX: 949-824-2112).
4) Where can I get assistance?
If you require assistance regarding the on-line course, contact uctraining@ucop.edu. For assistance or information about instructor-led courses, contact the Office of Equal Opportunity and Diversity at (949) 824-5594 or eod@uci.edu.
5) Are non-supervisory staff required to receive sexual harassment prevention training?
There is no law or policy that requires non-supervisory staff to receive sexual harassment prevention training. However, we strongly recommend that every employee be educated in sexual harassment prevention every two years. Two options are available for non-supervisory staff:
- Take online training available through New Media Learning at http://www.newmedialearning.com/psh/ucirvine/. Completion of this online module DOES NOT fulfill the AB1825 Mandatory Sexual Harassment Prevention Workshop requirement.
- Schedule a departmental workshop for 40 or more by contacting the Office of Equal Opportunity and Diversity.
Still have questions? Please contact the Office of Equal Opportunity and Diversity at (949) 824-5594 or eod@uci.edu.
